Job Title: Administrative Executive Assistant

Location: Des Moines, IA

Posting: March 22nd – April 2nd, 2021

Salary Range: Negotiable

Part-Time with Full-Time Potential

Hours: Negotiable, will require some nights and weekends

Education Requirements: High school diploma or GED, some college preferred.

Preference: 5- or 10-point Veteran/disabled Veteran preference will be awarded to qualifying candidates in accordance with the eligibility requirements in Section 2108 of Title 5, United States Code.

VFW Department of Iowa is an equal opportunity employer, seeking individuals from diverse backgrounds and perspectives, and believes that an inclusive and respectful environment enriches the organization, our community and the experience for its members. The VFW Department of Iowa does not discriminate against individuals on the basis of race, color, national origin, religion, sex, affectional or sexual orientation, disability, age, marital status, liability for military service, status as a veteran, gender identity or expression, genetic information, pregnancy, and any other characteristic protected by applicable federal, state, or local law.


The Veterans of Foreign Wars (VFW), formally the Veterans of Foreign Wars of the United States, is an organization of U.S. war veterans, who, as military service members fought in wars, campaigns, and expeditions on foreign land, waters, or airspace. The national organization was established on September 29th, 1899, in Columbus, Ohio. It is currently headquartered in Kansas City, Missouri, and maintains an office in Washington, DC. The VFW Department of Iowa was Chartered on May 20th, 1921 and currently has 10 Districts and 127 Posts throughout the state. The purpose of the organization is to speed rehabilitation of the nation's disabled and needy veterans, assist veterans' widows and orphans and the dependents of needy or disabled veterans, and promote Americanism by means of education in patriotism and by constructive service to local communities.


Employees in this job perform and oversee a variety of general office support assignments where the processing of documents and recording, retrieving, and distribution of data or information is an essential and/or substantial part of the work. The first few months of holding this position will be considered a training phase where the employee will perform a range of office support assignments under close supervision while learning the methods, processes, and procedures of the work. Upon completion of the training phase, the employee will serve in the full capacity of the position requiring the use of judgment in decision making where alternatives are determined by established policies and procedures.


  • Checks and/or compares documents, forms, applications, or other materials for accuracy, completeness, grammar, and format.
  • Composes routine correspondence and memoranda in accordance with instructions.
  • Collects, sorts, batches, alphabetizes, codes, and/or places in numerical order various documents for filing, storage, or processing.
  • Organizes, maintains, and/or purges files, documents, and/or logs.
  • Receives and responds to inquiries by providing directions, instructions, promotional material, or other general information or referring such inquiries to the appropriate persons.
  • Handles and processes mail.
  • Performs typing duties incidental to the work.
  • Retrieves records, associated with requests or inquiries, and routes to proper persons.
  • Enters, retrieves, updates, verifies, and deletes information from manual and electronic files.
  • Retrieves and compiles data and prepares reports.
  • Operates standard office equipment.
  • Performs related work as assigned.
  • Establishes and revises work methods, forms, formats, and standards to improve operating efficiency.
  • Resolves problems and answers questions as needed.
  • Receives verbal and written requests for information. Determines pertinent sources and searches records and files for information for requestors.
  • Responds to inquiries, complaints, and other communications requiring the explanation of procedures, policies, rules, state laws, etc., applicable to the circumstances.
  • Maintains records, determines needs for equipment, materials, and supplies.
  • Returns documents for correction with detailed explanation.
  • Conducts meeting and convention preparations.

JOB QUALIFICATIONS (Knowledge, Skills, and Abilities)

  • Knowledge of general office practices.
  • Knowledge of filing and general record keeping.
  • Knowledge of basic mathematics and perform basic mathematical calculations.
  • Knowledge of correct English usage and grammar.
  • Ability to compare data from a variety of sources for accuracy, completeness, grammar, and format.
  • Ability to collect, alphabetize, code, numerically rank, sort, and batch documents.
  • Ability to follow, apply, interpret, and explain instructions and/or guidelines.
  • Ability to determine work priorities.
  • Ability to make decisions and take appropriate actions.
  • Ability to meet schedules and deadlines of the work area.
  • Ability to communicate effectively.
  • Ability to compose routine correspondence and reports.
  • Ability to type.
  • Ability to operate standard office equipment.
  • Ability to select and compile data for correspondence and reports.
  • Ability to maintain supplies and equipment for work area.
  • Ability to establish and revise operational standards.
  • Ability to assist others in solving problems.
  • Skilled in Microsoft Office Suite of software (Word, Excel, PowerPoint, etc.)


Please email your resume and cover letter to If you intend to claim Veteran Preference, please also send a copy of your Form DD-214 (with your SSN redacted) and a copy of your Disability Award Letter from the US Department of Veterans Affairs if claiming 10 Points.